Getting Things Done – Organise Yourself With Trello
The brilliant Craig from The Usual Saucepans has put together a super useful post for our foodie bloggers this week. He’s focused on using a tool called Trello to make you more organised and efficient. Over to you Craig…
What would you say if I told you there was a way to get an extra hour in your week to work on your blog?
Sure, a literal hour is impossible, but what about making better use of what little time you have? With just a little bit of organisation, you can bring hours back into your life.
Let me introduce you to Trello, the site I use to keep me on track and able to see what I need to do next.
What is Trello?
In short, Trello is a ‘to do list’. But one where you can move items from list to list, add notes, deadlines, alerts, colour code and more – basically making your ‘to do’ list an ever-evolving structure rather than one that needs to be rewritten every day.
I first discovered Trello in my day job (I’m a Marketing Manager for a university, so constantly juggling dozens of projects), but since then I’ve brought it to my blog, The Usual Saucepans. Trello allows me to focus my limited time on creating instead of trying to work out what to do next or where I am with projects.
How does it help for a food blog?
Between juggling everything else in life – jobs, kids, trying to have a life (you know, the usual) – working on the blog tends to come in small chunks. Organising what you need to do takes away any excuse for procrastination and focuses your mind on what’s next.
Trello is not unique out there (there’s also Monday.com, Assana, etc.), but I find it the easiest to use.
Here are my tips for using Trello:
- Keep your ‘system’ simple. I’ve got an ideas list, columns to show progression through a project, and a list for areas to look at when I’ve time. I archive everything once it’s done to keep the columns as short as possible.
- Build your process into columns. Mine go from ‘Currently working on’ to ‘Published’. As a post or project progresses its card moves along the columns.
- Use colour coding (or the pattern version, if colours are a struggle for you). I have them named things like ‘seasonal’ (something that needs to be published quickly), ‘priority’, ‘email’ or on my day job’s board ‘BPPP’ (aka Boss’ pet project, prioritise…).
- Create checklists in cards to ensure you’ve covered everything – this can cover your process, see mine below for an example.
- Keep columns for non-urgent, but valuable tasks. I keep a list of posts that could do with some optimisation or updating, and little technical tasks. When I’ve a little time, I might pop in and do one of those tasks.
- Take a little time to organise your boards – it’s counter-intuitive, but it’ll save time in the long run. I do mine whilst eating breakfast or queuing at the supermarket checkout.
With a bit of searching, you’ll find numerous strategies on how to use Trello, but this is what I’ve found works for me.
Trello will take a little getting used to; it will take a couple of weeks to get into the swing on it. But once you get into the swing of it, you will find it so much easier to pick tasks up and run with them. If you have any questions about starting to use Trello, feel free to drop me an email or get in touch on Instagram or Facebook.
A big thank you to Craig for this fantastic time-saving post. Let us know if you already use Trello in the comments below. If not, and you are going to give it a try, let us know how you find it.